Legal
PAIA Manual
This manual is published on the website of the private body as required by section 51(3) of PAIA.
1. The private body
Fennec Alert. Nature of business: privacy GRC services, including POPIA programmes, PAIA, awareness training and governance support. Principal region: Western Cape. Meetings by appointment.
Head of the private body and Information Officer: Joe du Preez.
Email: admin@fennecalert.co.za
Telephone: +27 83 510 2022
Website: fennecalert.co.za
2. The Information Regulator guide
The Information Regulator has published a guide on how to use PAIA. Available at inforegulator.org.za. Complaints: PAIAComplaints@inforegulator.org.za.
3. Records available without a PAIA request
- This website and the published privacy notice.
- This PAIA Manual.
4. Subjects and categories of records held
- Enquiry and correspondence files.
- Engagement letters, invoices and accounting records.
- Working papers and client artefacts produced under contract.
- Compliance records of the practice.
- Website and mailbox configuration records.
5. How to request access
Use Form 2 as prescribed in the PAIA Regulations, addressed to the Information Officer. Describe the record, the form of access required, and the right you wish to exercise or protect. Fees for private bodies follow the prescribed PAIA fee schedule. A request for your own personal information is treated under POPIA and is not charged the PAIA request fee.
6. POPIA particulars required by section 51(1)(c)
Purpose of processing: to operate a professional practice, answer enquiries, deliver contracted work and training, keep required accounting and legal records, and secure the website and mailbox.
Categories of data subjects: people who enquire; clients and their nominated contacts; training attendees; suppliers.
Recipients / operators: domain registrar (GoDaddy); website host (Cloudflare); mailbox provider (Zoho Mail); professional advisers where required.
Planned transborder flows: Cloudflare and Zoho may process limited technical and mailbox data outside the Republic in order to operate the site and mail.
Security measures: HTTPS; unique credentials; least-privilege access to the mailbox and host; short retention for website enquiries; no advertising or analytics trackers on this site.